We are looking for a Financial Accountant to support our growing team in Krakow office.
The Financial Accountant plays a critical role in supporting the Finance function at MDPI by maintaining accurate financial records, ensuring timely month-end closings, compliance with local accounting standards and supporting global financial reporting. The role focuses on financial accounting, reconciliations, VAT compliance, and financial process improvements. As a Financial Accountant, you will collaborate closely with the global finance team and external accounting providers.

This is a full-time, in-office and entry level position based in our Krakow office.

Tasks & Responsibilities

• Maintain complete and accurate bookkeeping in line with Polish GAAP and internal group accounting policies.
• Coordinate with the external accounting company to ensure accurate and timely monthly, quarterly and annual closings.
• Review and verify reports prepared by the external accounting firm for accuracy and completeness before submitting them to the MDPI global finance managers for approval.
• Perform monthly bank reconciliations and investigate discrepancies promptly.
• Ensure correct VAT treatment of transactions and support quarterly VAT filings and other statutory reporting.
• Support the preparation of audit schedules and liaise with auditors during internal and external audits.
• Assist in payroll data verification in cooperation with the Payroll Specialist.
• Identify any missing invoices and follow up with relevant departments or vendors.
• Assist with the preparation of monthly cost files, transfer files and monthly internal transfer invoices.
• Maintain regular communication with accounting to ensure T&E expenses are booked in accordance with the internal cost file.
• Work closely with the Office Manager and the local Finance team to optimize financial processes and support budgeting activities.
• Gradually take over internal management of accounting processes, including bookkeeping, invoice processing, VAT reporting and general ledger reconciliations.

Ad-hoc financial tasks which may be given from time to time.

Requirements

• Educational background: Bachelor’s or Master’s degree in Finance, Statistics, Business Economics, Quantitative Finance, or equivalent.
• General Work Experience: A minimum of 3-5 years of experience in financial accounting, preferably in an international environment.
• Knowledge of Polish accounting standards, VAT regulations and experience working with external accounting providers.

• Skills: Strong analytical thinking, a structured approach to work, experience with Polish accounting systems (such as Enova365, or similar is a plus), advanced knowledge of MS Office (Excel, Word, PowerPoint), excellent attention to detail
  
• Good communication skills in English and Polish (written and spoken).

• Polish accounting certification (or professional course) is a plus.

What we offer

• Private medical care (fully covered).
• MultiSport card (partially covered).
• Team building activities.
• Flexible start time, between 7 and 9 am.
• Working in an international environment.
• Contributing to the academic community.

If you are interested in this position, we look forward to receiving your complete application. Please submit your CV in English. We look forward to welcoming you to our Krakow office.

About MDPI
A pioneer in scholarly, open access publishing, MDPI has supported academic communities since 1996. Headquartered in Basel, Switzerland, MDPI has the mission to foster open scientific exchange in all forms, across all disciplines.

We operate currently over 400 diverse, peer-reviewed, open-access journals supported by over 66,000 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.

Besides our main publishing business, we develop and maintain digital platforms and software ranging from scientific exchange platforms to article databases and search engines, all focused on empowering scholars and giving them the best possible product and service. As of the end of 2022, we count more than 6700 colleagues in 17 offices across 11 countries.

Initiatives
At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find below a list of our main platforms:
https://www.mdpi.com/
https://sciprofiles.com/
https://sciforum.net/
https://www.scilit.net/
https://www.preprints.org/
https://encyclopedia.pub/
https://www.mdpi.com/books/

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