As part of the continued growth and development of our Finance team in the MDPI Poland office, we are currently seeking a skilled Payroll & Finance Specialist to join our organization.

The Payroll & Finance Specialist oversees the accuracy and effectiveness of payroll processes delivered by external providers while supporting financial reporting and cost control activities. The role ensures correct calculation of salaries, taxes, and contributions, provides expert guidance on payroll-related matters, and collaborates with finance, HR, and external partners to maintain regulatory alignment. Through detailed analysis and oversight, the position supports risk mitigation and operational efficiency.

This is a fully in-office role based in Kraków.

Core Responsibilities

• Ensuring accuracy and compliance of payroll processes carried out by an external service provider.

• Overseeing correct calculation of salaries, taxes, and contributions, including verification of compliance with applicable laws and limits.

• Keeping international teams informed about changes in payroll and tax regulations and ensuring proper implementation.

• Providing subject matter support to employees regarding labor law, taxes, and payroll calculations.

• Identifying regulatory risks and implementing measures to minimize potential non compliance.

• Analyzing regulations and updating internal procedures in cooperation with the external accounting firm.

• Coordinating cooperation with financial and payroll service providers, including negotiating terms and service scope.

• Monitoring supplier fees in line with contractual agreements and overseeing timely payments.

• Preparing payroll and financial reports for management and the finance department.

• Managing internal financial reporting and preparing cost analyses and financial summaries.

• Maintaining financial and accounting documentation and updating relevant spreadsheets and records.

• Verifying balance sheets and preparing settlements with government institutions.

• Participating in projects related to the Company Social Benefits Fund (ZFŚS), including annual budget calculation and cooperation with HR and legal advisors.

• Supporting managers and international teams in interpreting local regulations.

• Ensuring accuracy of ZUS, PIT, and PFRON declarations and comparing them with payroll data.

• Verifying indicators used in settlements in accordance with applicable regulations.

• Supporting intercompany transaction reviews and consolidation related reconciliations.

Requirements

• Degree in Finance, Accounting, Business Administration, or related fields.

• 2 to 5 years of experience in Payroll, Finance, or Accounting roles in Poland.

• Strong command of English and Polish (C1 level or higher).

• Working knowledge of Polish Labour Code, Social Security regulations, and tax laws.

• Proficiency in Microsoft O365, particularly Excel (Intermediate level).

• Knowledge of electronic systems such as PUE ZUS and PPK.

• Familiarity with payroll systems such as Enova or similar is an advantage.

• General knowledge of financial reporting and accounting principles.

• Experience supporting audits, regulatory inspections, or cooperating with outsourcing providers is an asset.

• Excellent attention to detail and high level of accuracy and confidentiality.

• Strong organizational and time management skills.

• Proactive approach to problem-solving and process improvement.

• Professional communication skills and a sense of responsibility.

• Courses in Payroll, Labor Law, or Tax Law are an advantage.

What We Offer

• Private medical care (fully covered).

• MultiSport card (partially covered).

• Team building activities.

• Working in an international environment.

• Contributing to the academic community.

If you are interested in this position, we look forward to receiving your complete application. Please submit your CV in English. We look forward to welcoming you to our Krakow office.

About MDPI

A pioneer in scholarly, open access publishing, MDPI has supported academic communities since 1996. Headquartered in Basel, Switzerland, MDPI has the mission to foster open scientific exchange in all forms, across all disciplines.

We operate currently over 400 diverse, peer-reviewed, open-access journals supported by over 66,000 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.

Besides our main publishing business, we develop and maintain digital platforms and software ranging from scientific exchange platforms to article databases and search engines, all focused on empowering scholars and giving them the best possible product and service.

Initiatives
At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find below a list of our main platforms:
https://www.mdpi.com/
https://sciprofiles.com/
https://sciforum.net/
https://www.scilit.net/
https://www.preprints.org/
https://encyclopedia.pub/
https://www.mdpi.com/books/

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