As part of the continued growth and development of our HR team in the MDPI Poland office, we are currently seeking a motivated and skilled HR Assistant to join our organization. This role offers an opportunity to contribute to a dynamic, international environment and play a key part in supporting our expanding operations.

The HR Assistant supports the HR Business Partner in the day-to-day HR operations and employment-related activities. The role ensures smooth execution of HR processes, assists with various employee lifecycle activities, and ensures efficient coordination within the HR team, contributing to a well-functioning and efficient HR environment.

This is a fully in-office role based in Kraków.

Core Responsibilities:

• Maintaining accurate and up-to-date information in the HR system and related databases.

• Organizing, compiling, and updating company personnel records and documentation.

• Preparing and managing legal HR paperwork, including employment contracts, annexes, and other employment-related documents.

• Handling day-to-day employee requests and inquiries, ensuring timely and professional support.

• Providing administrative assistance throughout the employee lifecycle, including on-boarding, benefits coordination, and documentation handling.

• Supporting payroll preparation by assisting in collecting and verifying relevant data (absences, leaves, benefit input etc.).

• Review and respond to official documentation and claims (e.g. bank inquiries, employment statements) in consultation with HR BP.

• Maintaining confidentiality and data accuracy across all HR records and processes.

• Supporting the daily HR Operations by adhering to the established internal processes, policies as well as legal requirements.

Additional Responsibilities:

• Supporting recruitment activities at the final stages, such as tracking candidates at the offer stage and ensuring smooth transition to on-boarding.

• Contributing to various HR projects and provide support to senior HR colleagues as needed.

Requirements

• Bachelor’s degree in Human Resources or a related field (e.g., humanities, management, law).

• 2+ years of experience as an HR Assistant, HR Administrator, or in a similar role.

• Strong command of English and Polish (C1 level or higher).

• Excellent time-management and organizational skills.

• Ability to prioritize tasks effectively and communicate clearly.

• Proactive and independent approach to work.

• Ability to learn quickly and adapt effectively.

• Exceptional attention to detail.

• High level of discretion and commitment to confidentiality.

• Strong problem-solving skills.

• Proficiency in Microsoft Office 365.

• Understanding of HR processes and practices, along with foundational knowledge of labor law.

• Experience in contract management.

What We Offer:

• Private medical care (fully covered).

• MultiSport card (partially covered).

• Team building activities.

• Working in an international environment.

• Contributing to the academic community.

If you are interested in this position, we look forward to receiving your complete application. Please submit your CV in English. We look forward to welcoming you to our Krakow office.

About MDPI
A pioneer in scholarly, open access publishing, MDPI has supported academic communities since 1996. Headquartered in Basel, Switzerland, MDPI has the mission to foster open scientific exchange in all forms, across all disciplines.

We operate currently over 400 diverse, peer-reviewed, open-access journals supported by over 66,000 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.

Besides our main publishing business, we develop and maintain digital platforms and software ranging from scientific exchange platforms to article databases and search engines, all focused on empowering scholars and giving them the best possible product and service. As of the end of 2022, we count more than 6700 colleagues in 17 offices across 11 countries.

Initiatives
At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find below a list of our main platforms:
https://www.mdpi.com/
https://sciprofiles.com/
https://sciforum.net/
https://www.scilit.net/
https://www.preprints.org/
https://encyclopedia.pub/
https://www.mdpi.com/books/

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